2015 Finance Binder Tour
I'd like to invite you to tour my 2015 finance binder – I know that's a long time ago, but this method still works great!!! I created something very similar to this last year, and it was one of my most successful and popular organizing projects/ posts. I measure the success of my organizing projects by how long I stick with them, and this one is still going strong!
I get a lot of requests to sell the completed binder. Unfortunately, I can't offer the complete physical binder, but I do offer the printable set in various styles and colors inside the Sweet Life Society, and I will walk you through exactly how I put mine together.
First I printed out pages 3 (bill tracker) and 8 (due date tracker) in the finance packet. After gathering all my bills, I started filling out the due date tracker:
On the left, days of the month are listed. I looked at each bill and wrote it next to the day it was due, along with the amount (if it isn't variable), and included notes to the right. The most important thing I noted was if the bill is on autodraft or not. That way I know whether I need to be sure to pay the bill beforehand or just make sure it auto drafted after the due date. I do try to put as many bills on auto draft as possible, because it's quicker, easier, and less prone to error. (I decided to switch most bills to autodraft a couple years ago after I accidentally wrote our mortgage check for way less than it was supposed to be, and got stuck with a late fee! ) I accidentally glanced at another bill when I was writing the check and somehow that number got stuck in my head. I didn't realize my mistake until I was looking at our bank records a couple weeks later, and it was already past the due date – oops!
I then used the due date tracker to help me fill out the bill tracker (which is really the main part of this whole system):
On that page, I wrote each bill in the order they are due with the due date. Then I can check off each month when the bill is paid. I can see at a glance what has been paid and what hasn't, and can easily make sure no bills have been overlooked. It only takes a few seconds to put a check in the box when I pay the bill.
I did also print the annual summary page, but I did not use it faithfully last year. I just want to be able to see at a glance our overview for the year. I don't actually use this system for budgeting or recording every little expense (although you certainly could add the budget pages to your notebook). I personally prefer to use an online budgeting system. We've been using mvelopes.com since 2010 and love it! (Let me know in the comments if you'd like to see a post about that in more detail.)
Next, I got my discbound binder, some dividers, and my discbound punch. I punched everything and put the bill tracker first, followed by the due date tracker, the annual summary, and then six dividers. (Here is my post showing how the discbound system works if you aren't familiar with it. However, you could totally just use a traditional 3 ring binder instead.)
When I pay a bill, I check it off on the bill tracker, punch it, and place it behind the corresponding tab. I only have six tabs because this is all the physical bills we receive. I don't print things that I get digitally.
I find this system to be so much better than filing. First, it’s much easier to flip through everything and find what I need instead of pulling out a file folder and digging through it. Second, I only have one small file drawer for our personal files, so they would quickly get way too full if I tried to file everything. I did consider scanning my bills, but it really takes some time. This is so much faster.
If you want this printable kit (in various sizes and styles), join us in the Sweet Life Society.
I hope you enjoyed the tour of my finance binder. How do you organize your bill paying and bills?
Beth Koenig Says
I have been looking for a bill/budget form that would track what is budgeted for the year with monthly entries that show total budgeted so far/total paid. Would help me to keep track of things that are paid quarterly or annually like taxes, as well as things that vary throughout the year. I currently try to figure out how much I need for each category and then come up with a yearly total. I then divide that total by 26 and deposit that amount in my “bill” checking account each payday. In theory, there is always money in the account for the “budgeted” items. I always feel a little nervous as the property tax bills come up that I have budgeted enough. Do you have anything like this?
LauraJane Says
Post authorI don’t think I have anything quite like that.
Grace Says
Where do you get the dividers at? I’ve been looking for something similar, but I can’t find any that are that decorative and eye catching.
LauraJane Says
Post authorI made the dividers myself. I sell something similar in my divider shop: http://www.etsy.com/shop/plannerdividers
Julia Says
Can you do a post about mvelopes please? I do not do a monthly budget and use Quicken to track expenses so would like to see how this system works. Thanks!
Lynn Says
Great post!! I just got a finances kit for our household. Thanks. 😀 As I’m just starting to use mvelopes, I’d love it if you did a post on that as well. Particularly what you’ve learned in the several years you’ve been using it.
Kim Says
would love an mvelopes post!
Maureen Says
Great minds think alike. I just posted my budget planning inserts over on my blog. Your creativity with your inserts is lovely. Really nice post.
Wendy kerth Says
BTW..If u ever miss a payment. ..call them. Majority of companies will credit u the late fee as long as u are not habitually late.
Erica Says
I would love to see a post on mvelopes. I looove your site. Thanks!
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Malea Says
Love this! I’ve been searching for a better finances tracking system and I love this! It looks really easy to use.
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Adesuwa Says
Hi Laura,
I love this paper challenge. Question: do you have binder divider for a 3-ring binder?
Thanks
LauraJane Says
Post authorI do have a few here: https://www.etsy.com/shop/PlannerDividers?section_id=17412291&ref=shopsection_leftnav_4
Jessica Says
What do you do with your reciepts?
LauraJane Says
Post authorI treat those separately. Here’s a post about that: https://www.iheartplanners.com/2014/03/29/how-to-organize-receipts/